This document sets out the Health & Safety policy of HAKUHANA in relation to its delivery of any services provided & sets a base level of Health & Safety awareness, develop and improve the overall health and safety knowledge.

General Statement of Policy.

The Company acknowledges and accepts its legal responsibilities for securing the health, safety and welfare of all its employees, of subcontractors working on its behalf and all others affected by their activities, including our clients, employees and the general public.
The Company recognises and accepts the general duties imposed upon the company as an employer under the Health and Safety at Work Act and subsequent health and safety regulations appertaining to its operation.
The company will carry out a regular review of this policy to ensure that standards of health and safety are maintained and enhanced.


The CEO is responsible for setting the overall Health & Safety Policy statement and responsible for the associated Health & Safety sub policies of the company.
In particular the following falls within this remit: Ensure suitable systems and procedures are in place to record, monitor and improve the overall Health & Safety within the company effective communication of the Health & Safety Policy to Directors, Managers and all Employees of the company. Implement the annual HAKUHANA Health & Safety plan.


The Directors are responsible for the delivery of the Health & Safety Policy statement, sub policy statements and collation of relevant data required to effectively manage and enhance the overall Health & Safety within HAKUHANA.
In particular the following falls within this remit: Ensure suitable financial investment is made for adhering to the Health & Safety obligations of the company.
To promote an effective and compliant Health & Safety culture throughout the organisation. Setting Health & Safety objectives for the financial year.
Overall responsibility for administering and delivering the various; Health & Safety policies of the company and will:
Actively promote at all levels of the company’s commitment to effective health and safety management through the company vision and values and the HAKUHANA plan provide appropriate information, training and instruction to managers and employees to ensure work is planned to take into account health & safety issues and legislative.
Obligations Monitor and assess any relevant risks to health & safety.
Understand the company policy for health & safety and ensure it is readily available for managers and employees.
To assist in the promotion of an effective and compliant Health & Safety culture throughout the organisation.
Collating and reporting any accidents reportable under the Reporting of Injuries, Disease and Dangerous Occurrences Regulations (RIDDOR) 2013.
Responsible for helping implement the annual Health & Safety plan (outlined by the CEO above) and working towards meeting the objectives.
Manager’s Actively promote to colleagues the company’s commitment to effective health and safety management.
Delivery of the Health & Safety policies and procedures to all employees responsible for monitoring Health and Safety amongst the staff and reporting issues.
Implementing the annual Health & Safety plan and meeting the various Health & Safety objectives set. Ensure that all staff are made aware trained on the contents of the Employee Guide.
Helpdesk/Admin Help Desk is responsible for collating data from the HAKUHANA software and completing the spreadsheets on accidents and near misses.
Admin staff are to ensure that all Health & Safety alerts are followed up, closed off and suitable training has been delivered around them where required.
Employees Section 7 of the Health and Safety at Work Act 1974 states: It shall be the duty of every employee while at work To take reasonable care for the health and safety of himself and of other persons who may be affected by his acts or omissions at work;
And as regards any duty or requirement imposed on his employer or any other person by or under any of the relevant statutory provisions, to cooperate with him so far as is necessary to enable that duty or requirement to be performed or complied with.
In order for all employees to comply with their legal duties, they will undertake and be responsible for:
Reading and understanding the Company’s health and safety policy and carry out their work safely and in accordance with its requirements. Ensuring that all protective equipment provided under a legal requirement is properly used in relation to any instruction / training given and in accordance with this health and safety policy. Reporting any defects to work equipment immediately to the Site Supervisor or Manager. Reporting any accidents, incidents, ill health or near misses however minor to the Site Supervisor or Manager.
Using the correct tools and equipment for the job in hand and in accordance with training and instructions.
Cooperating with any investigation, which may be undertaken with the objective of preventing reoccurrence of incidents.
In addition, as and when meetings with managers occur, an employee should highlight any issue with skin irritations or breathing issues and confirm understanding of PPE requirements, Working at Heights policy.
Arrangements and General Policy Statements Communication In order to meet the legal requirements of the Safety Representatives and Safety Committees Regulations And the Health and Safety (Consultation with Employees)Regulations, the company will communicate with all employees on the following issues:
The content of this policy and the HAKUHANA any rules specific to a site or job.
Changes in legislation or working best practice.
The planning of Health & Safety training.
The introduction or alteration of new work equipment or technology.
All employees are given training appropriate to their responsibilities in accordance with the Management of Health and Safety at Work Regulations.
Training will be provided for the following situations: The introduction or modification of new / existing machinery or technology. A change in employee position / work activity or responsibility. Ongoing reinforcement of the Health & Safety policies of the company training is also specifically provided for work with hazardous substances, use of PPE and manual handling. Any training provided by the company will be formally recorded via the HAKUHANA software. Risk Assessments and Method Statements


Social distancing

HAKUHANA will comply with the HSE UK and let employees work from home, however where this is possible, face masks, and face shields will be provided in a well ventilated space. Hand sanitizer will be readily available and hand washing facilities made available. Wherever possible a 2 metre distance will be adhered to.

In these troubling times, our staff, clients and suppliers are all in our thoughts when we plan our new way of working.

Where staff are shielding, and whenever possible we will let them work from home, provide a shopping and delivery system to those who cannot get out and support whether it be financial, physical or help with keeping good mental health will be provided on a case by case basis.

Stay Safe.